Company Overview The Planning Department is looking for a Japanese administrative officer to provide support for all logistics and administrative functions within the team.
Job Description - General support for expatriate relocation and Expatriate benefit. - Visa related matters (EP& DP application, renewal, cancellation) - Attend to all enquiries with regards to Expatriate Benefit - Support education and company housing contract - Support Expense processing with regards to Expat relocation (hotel, airline ticket, moving agent) - Process Medical expense claims (medical expense billing and refund processing from Kempo) - Home leave processing (flight payment and manage) - Act as a liaison with HR in Japan Headquarter Management of the Annual medical checkup - Other adhoc administrative work
Requirements - Experience in administrative function. (Immigration, mobility and expat management experience.) - Fluency in Japanese is required as the role will mainly support and work with Japanese individuals and to liaise with Japan counterpart - Proficient in MS word, Excel, Outlook
Our Client: Our client is a renowned Japanese IT Solutions provider. They are currently looking for a Sales Administrator to join their team in Singapore. The Responsibilities: • Process sales orders accurately and in a timely manner. • Process vendor invoices accurately and in a timely manner. • Prepare and manage sales-related documents such as quotes, contracts, and reports. • Maintain and update customer/services records in the CRM system. • Coordinate with partners/vendors to ensure timely delivery of products. • Provide administrative support to the sales team. • Issue invoices to customers. • Monitor account receivables and follow-up with customers on payment in a timely manner. • Generate monthly sales report. • Communicate with internal departments (e.g., pre-sales, finance) to facilitate order fulfilment. • Ensure all sales flow and documentation complies with company policies and legal requirements. The Requirements • Diploma or bachelor’s degree in business administration, Sales, or related field is preferred. • Proven experience in sales administration or a similar administrative role. • Strong organizational and multitasking abilities. • Excellent verbal and written communication skills. • Proficiency in Microsoft Office Suite (especially Excel and Word) • Attention to detail and problem-solving skills. • Ability to work effectively in a team. RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 119435
Our Client: Our client is one of the top Japanese law firms, offering business-oriented legal solutions tailored to their clients’ actual needs. They are currently looking for an Office Manager to join their team in Singapore. Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders. The Responsibilities: • Oversee and manage daily office operations, including facilities, supplies, and equipment • Provide administrative support to lawyers and legal teams, including document formatting, scheduling, and filing • Supervise and coordinate administrative staff, including receptionists and clerical support • Liaise with external vendors, building management, and service providers • Assist in onboarding of new staff and coordinating HR-related matters in compliance with MOM regulations • Manage office budgets, petty cash, invoicing, and expense tracking • Maintain records and ensure compliance with legal industry regulations and data protection laws • Support IT and facilities troubleshooting (in coordination with external providers where needed) • Assist in coordinating and executing marketing initiatives, including email campaigns, newsletters, and promotional materials ・オフィス運営全般 ・法務チームの事務サポート ・受付、事務スタッフの管理 ・外部業者との調整 ・入社手続きサポート ・経費、請求書処理 ・IT、設備対応 ・マーケティング補助 The Requirements • Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders • Minimum 3 - 5 years of experience in office administration or operations management • Strong organizational, multitasking, and problem-solving skills • Excellent communication and interpersonal abilities • Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and comfortable with digital tools • Ability to work independently and manage multiple priorities in a fast-paced environment • Familiarity with HR processes, Finance affairs, office budgeting, or vendor management is a plus • Experience working in a professional services environment is an advantage ・オフィス運営経験3～5年程度 ・調整力・問題解決力に優れる方 ・対人・コミュニケーション力が高い方 ・MS Office操作に慣れている方 ・日本語ビジネスレベル（業務上必要なため） ・英語 ビジネスレベル（業務上必要なため） 【尚可】 ・人事・経理・業者管理の知識 ・士業系企業での勤務経験 RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 118499
