Our Client:
Our client is one of the largest Japanese Trading companies, known for various products as well as business investment regionally.
The Responsibilities:
• Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) in daily duties and affairs, in relation to managing the Branch Offices and subsidiaries in the Asia-Oceania region
• Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters
• Manage department assets and office miscellaneous items for the Management’s Office
• Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion
• Any other ad-hoc administrative tasks to be assigned
• CRO/GMのスケジュール管理、会議や商談の調整
• 出張手配や移動サポート
• 経費処理や支払管理、記録の保管
• 社内外イベントや来客時の手配
• ドライバーとの連携による移動調整
• CRO/GMの住居管理や不具合対応
• 重要書類や機密情報の管理
• その他、必要に応じた事務業務
応募条件
The Requirements:
• Minimum Bachelor’s Degree in Business Administration or equivalent
• Minimum 5 years of working experience in Secretarial/Executive Assistant role
• Proficiency in Japanese language to communicate effectively with the Head Offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies
• Proficient in MS Office applications and SAP accounting systems
• 経営学または同等の学位を有する方
• 秘書またはエグゼクティブアシスタントの経験が5年以上ある方
• MS OfficeおよびSAP会計システムに精通している方
• 英語ビジネスレベル（業務上必要なため）
• 日本語ビジネスレベル（業務上必要なため）
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Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.
JO Reference: 106170
Our Client: Our client is an established Japanese firm, specialising in lifts, elevators and escalators. They are currently looking for an Assistant Officer (Collections) to join their team in Singapore. The Responsibilities: • Compile monthly Ageing reports for following up with customer and month end report submission. • Follow up with customer on the long outstanding payment by sending email or via phone call. • Submit any required invoices, Statements of Accounts (SOA) and any supporting documents as per customer request. • Co-ordinate with other dept. on all matters related to outstanding payment issues. • Prepare a Letter of Demand (LOD) for the customer when necessary. • Cheque collection from customer. • Prepare meeting of minutes. • Report to the superior on all matters relating to the money collection. • Carry out any other duties as assigned by the superior. • Keep proper records and filing system for money collection. • Ensure that all data and information are kept confidential. • Ensure compliance with Environmental Policy, reduction of waste and prevention of pollution. The Requirements • Entry Level role; No experience • Basic administrative skills • Microsoft Words, PowerPoint and Excel skills such as creation of table and analysing of data • Experience in sales or Customer service is a plus • Good communication skills. RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 120002
Our Client: Our client is a well-known Automobile company, headquartered in Japan. They are currently looking for an experienced Logistics Executive (Ocean Freight) to join their team in Singapore. The Responsibilities: • Handle a large number of shipping documents, making sure everything is accurate and ready for audits • Make sure all shipping documents (especially those from our bonded partner in Thailand) are correct, filed properly, and matched with internal systems for sales and purchase records • Review and check invoices (non-trading and payment-related) before sending them to the accounting team • Ensure that original signed Navision invoices are sent to the right people when needed • Double-check monthly insurance reports before submitting them to accounting • Verify freight invoices (billed in Singapore) to ensure they are accurate and paid on time • Confirm that GST (tax) classifications are correct before reporting them to accounting • Follow up on overdue payments with relevant teams and help update payment schedules • Keep track of office equipment and other assets, and assist with annual reports • Solve recurring payment issues by coordinating with the team and implementing solutions • Support new projects or process improvements as assigned by your manager The Requirements: • Min. Diploma or ‘A’ level from a recognised tertiary institution • Min. 3 years of sea import working experience • Basic knowledge of trade compliance, managing payment invoicing, or experience. • Receptive to working with a diverse team of differing cultures and nationalities (internal and external) • Intermediates excel, PowerPoint presentation & reporting • Ability to travel (mainly ASEAN countries) - Once a year • Be flexible and open to taking on new tasks when needed. RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 118646
Our Client: Our client is one of the top Japanese companies that specializes in talent development and organizational consulting. They are currently looking for an experienced Executive Assistant to support their Managing Director in their Singapore office. Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders. The Responsibilities: • Working closely with the MD and supporting high-level operational needs, including but not limited to: • Managing the MD's schedule and tasks (including meeting coordination and reminders) • Preparing and organizing meeting materials and reports • Translating internal and external documents (Japanese ⇄ English, basic level) • Arranging business trips, dinners, and appointments • Contributing to the MD’s productivity through proactive and detailed administrative support ・MDと連携し、高度な業務サポート ・会議資料・報告書の準備・整理 ・社内外の文書翻訳（日本語⇔英語、基本レベル） ・出張、会食、アポイントメントの手配 ・MDの生産性向上のため、積極的かつ詳細な事務サポート The Requirements: • Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers • Prior experience as a secretary or assistant for at least 2 years • Strong initiative with the ability to anticipate needs before instructions are given • Excellent time and task management • Responsive and detail-oriented • Comfortable using Google Workspace (Docs, Sheets, Calendar, etc.) or Excel ・秘書・アシスタント経験2年以上 ・自発的でニーズを予測できる方 ・優れた時間・タスク管理能力 ・迅速で細部に注意できる方 ・Google WorkspaceまたはExcel使用経験 ・日本語ビジネスレベル（業務上必要なため） ・英語ベーシックレベル（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 118192
・社長秘書 ・総務業務 ・CEOの出張手配（フライト、ホテル） ・会食、会議の手配 ・秘書経験があることが望ましい ・幅広い業務をこなす柔軟性 ・2〜3年の業務経験 ・日本語流暢（業務上必要なため） ・英語日常会話レベル（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.
Our Client: Our client is one of the top Translation agencies in Singapore, with its main office in Japan. They are currently looking for an experienced Interpreter cum Translator (Japanese & English languages) to join their growing team in Singapore. Proficiency in both the languages is required for effective communication with native Japanese speaking stakeholders and clients. The Responsibilities: • Provide face-to-face and online interpretation (in any business setting) between Japanese and English • Translate documents from Japanese to English and English to Japanese • Communicate with clients via email and phone calls • Perform simultaneous interpretation at the client’s site • Perform any other related tasks assigned by the company • 日本語と英語の間で、対面およびオンラインの通訳業務を実施 • 日本語から英語、英語から日本語への文書翻訳 • クライアントとのメールおよび電話でのコミュニケーション • クライアントの現場で同時通訳を行う • その他付随業務 The Requirements: • At least 2 years of relevant work experience as an Interpreter cum Translator • Simultaneous interpretation experience is highly preferred • Proficient in both English and Japanese for effective communication with native Japanese speaking stakeholders and clients • 通訳兼翻訳の経験 • 同時通訳の経験があると尚可 • 関連する業務経験が2年以上 • 日本語ビジネスレベル（業務上必要なため） • 英語ビジネスレベル（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 116874
