Executive Assistant (Japanese speaking)

  • SGD 6,000 - 7,500
  • イースト
  • 商社・運輸・貿易業界
語学力 英語レベル:ビジネス会話;日本語レベル:流暢;
応募方法を確認する

仕事の内容

Our Client:
Our client is one of the top Freight Forwarding companies in Japan. They are looking for an Executive Assistant to join their Singapore office. You will be reporting to Chief International Business Officer as well as the Chief of Staff to ensure smooth operation of the executive office. 

The Responsibilities:
•	Coordinate daily schedule of the Chief International Business Office (CIBO)
•	Book travel arrangements, including flights, accommodation, and transportation
•	Application of Visa for CIBO Team. Including liaison with relevant parties such as travel agencies, embassies, group companies; to check and confirm latest Visa requirements of CIBO and CIBO team member’s travel destinations
•	Prioritize and manage CIBO’s calendar to optimize efficiency and productivity
•	Manage and prioritize official communication and liaison, including phone calls and emails, on behalf of CIBO and CIBO team members, acting as a primary point of contact between internal and external stakeholders, including but not limited to executives in Japan
•	Plan and organize both internal and external meetings and events. 
•	Organize and manage company level events and functions. Ensure events are planned according to timeline and schedule 
•	Manage, reconcile, and verify CIBO and team’s travel and entertainment expenses with accordance to company’s business expense policy
•	Organize and maintain records, files, and documents related to CIBO's activities
•	Draft and review memos, letters, and other correspondences
•	Ensure confidentiality and accuracy in handling sensitive information
•	Upon request of CIBO, attend meetings with CIBO and take meeting minutes in detail. Ensure follow-up actions and report status
•	Advise executives by providing historical precedents and relevant information

応募条件

The Requirements:
•	Minimum 5 years of proven experience as an Executive Assistant or in a similar role.
•	Excellent organizational and time management skills
•	Strong written and verbal communication skills
•	Communicate in English and Japanese at business level to smoothly communicate with Japanese Native Stakeholders 
•	Proficiency in Microsoft office software and applications
•	High level of discretion and professionalism when handling confidential information
•	Adaptability to fast paced environment

RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy
Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.

JO Reference: 107627

応募方法について

プロセス 1. 応募には会員登録が必要です
 Web上でプロフィール、希望条件など約3分で入力完了。
まずは無料会員登録
3分で完了

2. 履歴書、職務経歴書をWeb上でアップロード
(あとから送付頂いても大丈夫です)
3.個別カウンセリング
専門コンサルタントがご希望条件などをお伺いします。
準備するもの 履歴書・職務経歴書があるとご案内がスムーズです。
ない場合には、コンサルタントがサポートしますのでご安心ください。

この求人を見た人はこちらも見ています

  • Corporate Assistant

    • SGD 4,000 - 5,500
    • シンガポール シティ
    • サービス業界(メディア/広告/コンサルタント/教育/外食/飲食/美容/娯楽/士業 他)

    The Responsibilities: Back Office Support • Arrange internal/ external meetings • Coordinate recruitment interviews • Prepare sales report, financial report in coordination with Japan HQ • Process expense reimbursements • Arrange business trips • Manage and update various contracts HR Support • Support on/ off boarding process • Maintain the group employee list • Handle procedures for departing employees Office Supplies Management • Order business cards • Manage office supplies Any adhoc-duties as assigned ・会議の手配 ・採用面接の調整 ・報告書の作成(売上・財務) ・経費精算の処理 ・出張の手配 ・各種契約の管理と更新 ・事務用品の管理 ・人事サポート(入社/退社プロセスのサポート・従業員リストの管理等) ・その他付随業務 The Requirements: • Minimum 2-3 years of back office support experience in HR/ Accounting • Business level of Japanese (above N1-N2 level) to communicate with Japanese stakeholders on a daily basis • Self starter, ability to work independently • Ability to work in a fast paced company Other Information: • Fully Work from Home RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 107197 ・最低2 年以上のバックオフィスの経験のある方 ・人事または会計の経験があれば優遇 ・業務を自己遂行できる方

    求人ID:SDG-107197
  • Sales & Marketing Executive

    • SGD 4,000 - 4,500
    • シンガポール ウエスト
    • 商社・運輸・貿易業界

    Our Client: Our client is one of the Japanese global leaders in the Freight Forwarding industry. They are actively seeking for a Sales & Marketing Executive to join their team in Singapore. The Responsibilities: • Provide client and target information, maintenance of Customer Relationship Management System (CRM) in quality and timely manner • Provide competitive, quality pricing proposals in response to RFQ/RFI/RFP • Portfolio Management; Ensure account profile have a good mix of targets to support company’s sales strategy (I.e., By Product, Trade Lane, Industrial Verticals) • Ensure that all assigned accounts are managed and developed in line with the established corporate/regional strategies and all key performance • Responsible for smooth business implementation and handover of SOPs to operations and ongoing monitoring of compliance • Coordinate tender management activities under the directives of Company business strategies • Deliver compliant and professional produced proposals within the deadline parameters • Respond to rates quotation request from network offices for IFF RFQ/RFI/RFP • Create and compile tender and bid, review pricing with sales and other business units • Support the updates and maintenance of pricing master file (database) • Follow up on the tender result on submitted bids • Ensure post-mortem analysis has been performed by bid owners for both successful and unsuccessful tender and being shared with respective stakeholder • To ensure AR payment to clients are aligned with the target AR number of days of overdue The Requirements: • Diploma in Logistics/Transportation or equivalent • At least 5 years of working experience in the related field • Good proficiency in Japanese (JPLT N1 or equivalent) to liaise with Japanese speaking customers and Japanese management at Headquarters • Good communication and interpersonal skills • Well organized and flexible • Able to work under pressure with tight deadlines • Meticulous and strong analytical, planning and organizing skills RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 106562

    求人ID:SDG-106562
  • Development Executive

    • SGD 2,500 - 3,200
    • シンガポール シティ
    • インターネット業界(IT/ソフトウェア/ハードウェア/モバイル/通信 他)

    Our Client: Our client is one of the leading Japanese companies, specialising in development of trading card games and smartphone applications. They are actively seeking for a Senior IT Consultant to join their team in Singapore. The Responsibilities: • Schedule and oversee development and production of card game products • Liaise with Japanese clients for development and production of card game products • Translate and localize products from Japanese to English • Proofread localized text and product designs The Requirements: • Diploma, Bachelor’s Degree in any field • Excellent communication skills in English and Japanese, both written and oral, in order to liaise with Japanese speaking associates daily and translation of products (Minimum JLPT N3 competency required) • Meticulous and attentive to details • Excellent at schedule management and multi-tasking • Have some knowledge in games or anime • Adept at working both independently and in a team • Effective decision-making skills and strong problem-solving skills • Sensitive to cultural and linguistic nuances • Open to work on some weekends/public holidays for Company events • Open to travel overseas for business trips when required RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 106177

    求人ID:SDG-106177
  • Corporate Access Associate

    • SGD 4,000 - 6,000
    • シンガポール シティ
    • 金融業界(資産運用/銀行/保険/不動産 他)

    Our Client: Our client is one of the top Investment Banking companies from Japan. Their Singapore office is looking for an Associate, Corporate Access to join the team. The Responsibilities: • Organise corporate investor relations and analyst marketing events, conferences and roadshows for institutional investors and corporate clients • Work closely with the research and sales teams to plan, explore and identify suitable events where investors and clients can achieve the maximum value • Provide updates of IR support programmes to investors and clients for the maintenance of corporate client relationship • Liaise and work with corporate access teams in other regional offices to ensure smooth logistics arrangements for the events including hotel, transport and F&B and provides detailed investors’ itineraries and meeting arrangements • All other administrative support work including but not limiting to expense budgeting, claims, preparation of presentation materials, calendar management etc The Requirements: • At least 1 year of experience in a similar role, preferably in the Financial industry • Bilingual in both written and spoken Japanese and English as you will need to liaise with counterparts from Japan • Proficiency in Microsoft Office • Organised, reliable and able to multi-task • Positive work attitude with outgoing personality and a team player. RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 106928

    求人ID:SDG-106928
  • Executive Secretary

    • SGD 5,000 - 7,660
    • シンガポール シティ
    • その他

    Our Client: Our client is one of the largest Japanese Trading companies, known for various products as well as business investment regionally. The Responsibilities: • Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) in daily duties and affairs, in relation to managing the Branch Offices and subsidiaries in the Asia-Oceania region • Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments • Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc. • Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions • Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events • Support to receive guests and arrange for business lunches/dinners or any other related logistics matters • Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters • Manage department assets and office miscellaneous items for the Management’s Office • Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise • Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion • Any other ad-hoc administrative tasks to be assigned The Requirements: • Minimum Bachelor’s Degree in Business Administration or equivalent • Minimum 5 years of working experience in Secretarial/Executive Assistant role • Proficiency in Japanese language to communicate effectively with the Head Offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies • Proficient in MS Office applications and SAP accounting systems RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 106170

    求人ID:SDG-106170
求人探しにお困りですか?現地をよく知る専門コンサルタントが日本語であなたをサポート。リクルートグループならではの海外就職トップクラスの豊富な求人からご紹介。初めての海外就職のわからないこと、何でもご相談を承ります!コンサルタントに相談する 無料
海外就職・転職・求人を日本語でサポート

現在見ている職種

事務・秘書・アシスタント・通訳

Executive Assistant (Japanese speaking)

求人ID:SDG-107627 応募方法を確認する