Company Overview - An International heavy industries conglomerate. - Responsible to support the procurement of operation’s order and maintain good relationship to ensure effective collaboration.
Job Description Coordinate between Singapore/Overseas suppliers and Japan HQ Procurement Department for aero-engine operations’ order. Prepare & issue purchase order and other documents upon approval from HQ. Build and maintain a good relationship with Singapore/Overseas suppliers. Check the actual repairing schedule of suppliers’ factory via email and phone conversations. Other ad-hoc task as assigned by superior.
Requirements Min GCE A-Level or Diploma in any field. Min JLPT N2 is required to liaise with Japanese counterparts. Administrative experience or relevant working experience is preferred. Able to work independently as well as an effective team player, possess good interpersonal skill, positive working attitude, energetic and proactive. Able to start work within short notice.
Our Client: Our client is a well-established Automobile Leasing and Financing company, headquartered in Japan. They are currently looking for a Business Support & Analytics Specialist to join their team in Singapore. Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers The Responsibilities: Analytical & Reporting Support: • Assist in gathering, cleaning, and analyzing data using Microsoft Excel (including advanced functions like VLOOKUP, PivotTables, and complex formulas) to support various business analyses and projects • Prepare and refine detailed reports, summaries, and presentations using Microsoft • PowerPoint for internal stakeholders, reflecting key findings and strategic recommendations • Support the creation of forecasting models, performance dashboards, and other analytical tools as needed Operational & Administrative Support: • Handle a wide range of administrative tasks crucial for daily operations, such as scheduling meetings, managing correspondence, organizing documents, and coordinating logistics • Assist with budgeting, expense tracking, and invoice processing • Manage and organize shared drives, databases, and information systems to ensure data integrity and accessibility • Coordinate communication and workflows between various departments, often bridging language and cultural differences, especially with Japanese stakeholders • Support onboarding of new team members, prepare materials, and ensure smooth integration • Proactively identify and implement improvements to administrative and operational processes Communication & Liaison • Act as a key point of contact for internal and external inquiries, particularly those involving Japanese language communication • Translate documents and communications (Japanese-English and English-Japanese) • Foster strong working relationships with team members, management, and external partners ・Excelでのデータ集計・分析（VLOOKUP、ピボット等） ・PowerPointでのレポート・資料作成 ・予測モデルやダッシュボードの作成補助 ・会議設定、書類管理、各種事務サポート ・経費管理、請求書処理 ・ファイル・データベースの整理 ・部門間の調整（日系関係者との連携含む） ・新入社員の受け入れサポート ・業務改善の提案・実施 ・問合せ対応・翻訳（日英） ・社内外との関係構築サポート The Requirements • Bachelor's degree or equivalent practical experience in business, finance, or a related field • Minimum of 5+ years of demonstrable work experience in large, established Japanese corporations, ideally in a support, operations, or analytical role • Advanced proficiency in Microsoft Excel, including a strong command of VLOOKUP, PivotTables, advanced formulas, and data visualization. • Exceptional proficiency in Microsoft PowerPoint for creating professional, clear, and impactful presentations that convey complex information effectively • Proven ability to manage diverse responsibilities, prioritize tasks effectively, and maintain high attention to detail even when handling routine tasks • Strong analytical and problem-solving skills, with a keen eye for data and process improvement • Proactive, resourceful, and a highly collaborative team player • Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers ・関連分野の学士号または同等の実務経験 ・日系大手企業での実務経験5年以上 ・Excel（VLOOKUP、ピボット等）上級スキル ・PowerPointでの資料作成スキル ・マルチタスク対応・細部への注意力 ・分析・課題解決力、改善意識 ・主体性とチーム協調性 ・日本語ビジネスレベル（業務上必要なため） ・英語ベーシック（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 119608
Our Client: Our client is one of the top Japanese companies that specializes in talent development and organizational consulting. They are currently looking for an experienced Executive Assistant to support their Managing Director in their Singapore office. Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders. The Responsibilities: • Working closely with the MD and supporting high-level operational needs, including but not limited to: • Managing the MD's schedule and tasks (including meeting coordination and reminders) • Preparing and organizing meeting materials and reports • Translating internal and external documents (Japanese ⇄ English, basic level) • Arranging business trips, dinners, and appointments • Contributing to the MD’s productivity through proactive and detailed administrative support ・MDと連携し、高度な業務サポート ・会議資料・報告書の準備・整理 ・社内外の文書翻訳（日本語⇔英語、基本レベル） ・出張、会食、アポイントメントの手配 ・MDの生産性向上のため、積極的かつ詳細な事務サポート The Requirements: • Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers • Prior experience as a secretary or assistant for at least 2 years • Strong initiative with the ability to anticipate needs before instructions are given • Excellent time and task management • Responsive and detail-oriented • Comfortable using Google Workspace (Docs, Sheets, Calendar, etc.) or Excel ・秘書・アシスタント経験2年以上 ・自発的でニーズを予測できる方 ・優れた時間・タスク管理能力 ・迅速で細部に注意できる方 ・Google WorkspaceまたはExcel使用経験 ・日本語ビジネスレベル（業務上必要なため） ・英語ベーシックレベル（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 118192
Our Client: Our client is a renowned Japanese IT Solutions provider. They are currently looking for a Sales Administrator to join their team in Singapore. The Responsibilities: • Process sales orders accurately and in a timely manner. • Process vendor invoices accurately and in a timely manner. • Prepare and manage sales-related documents such as quotes, contracts, and reports. • Maintain and update customer/services records in the CRM system. • Coordinate with partners/vendors to ensure timely delivery of products. • Provide administrative support to the sales team. • Issue invoices to customers. • Monitor account receivables and follow-up with customers on payment in a timely manner. • Generate monthly sales report. • Communicate with internal departments (e.g., pre-sales, finance) to facilitate order fulfilment. • Ensure all sales flow and documentation complies with company policies and legal requirements. The Requirements • Diploma or bachelor’s degree in business administration, Sales, or related field is preferred. • Proven experience in sales administration or a similar administrative role. • Strong organizational and multitasking abilities. • Excellent verbal and written communication skills. • Proficiency in Microsoft Office Suite (especially Excel and Word) • Attention to detail and problem-solving skills. • Ability to work effectively in a team. RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 119435
Our Client: Our client is one of the top Translation agencies in Singapore, with its main office in Japan. They are currently looking for an experienced Interpreter cum Translator (Japanese & English languages) to join their growing team in Singapore. Proficiency in both the languages is required for effective communication with native Japanese speaking stakeholders and clients. The Responsibilities: • Provide face-to-face and online interpretation (in any business setting) between Japanese and English • Translate documents from Japanese to English and English to Japanese • Communicate with clients via email and phone calls • Perform simultaneous interpretation at the client’s site • Perform any other related tasks assigned by the company • 日本語と英語の間で、対面およびオンラインの通訳業務を実施 • 日本語から英語、英語から日本語への文書翻訳 • クライアントとのメールおよび電話でのコミュニケーション • クライアントの現場で同時通訳を行う • その他付随業務 The Requirements: • At least 2 years of relevant work experience as an Interpreter cum Translator • Simultaneous interpretation experience is highly preferred • Proficient in both English and Japanese for effective communication with native Japanese speaking stakeholders and clients • 通訳兼翻訳の経験 • 同時通訳の経験があると尚可 • 関連する業務経験が2年以上 • 日本語ビジネスレベル（業務上必要なため） • 英語ビジネスレベル（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 116874
Our Client: Our client is a well-known Automobile company, headquartered in Japan. They are currently looking for an experienced Logistics Executive (Ocean Freight) to join their team in Singapore. The Responsibilities: • Handle a large number of shipping documents, making sure everything is accurate and ready for audits • Make sure all shipping documents (especially those from our bonded partner in Thailand) are correct, filed properly, and matched with internal systems for sales and purchase records • Review and check invoices (non-trading and payment-related) before sending them to the accounting team • Ensure that original signed Navision invoices are sent to the right people when needed • Double-check monthly insurance reports before submitting them to accounting • Verify freight invoices (billed in Singapore) to ensure they are accurate and paid on time • Confirm that GST (tax) classifications are correct before reporting them to accounting • Follow up on overdue payments with relevant teams and help update payment schedules • Keep track of office equipment and other assets, and assist with annual reports • Solve recurring payment issues by coordinating with the team and implementing solutions • Support new projects or process improvements as assigned by your manager The Requirements: • Min. Diploma or ‘A’ level from a recognised tertiary institution • Min. 3 years of sea import working experience • Basic knowledge of trade compliance, managing payment invoicing, or experience. • Receptive to working with a diverse team of differing cultures and nationalities (internal and external) • Intermediates excel, PowerPoint presentation & reporting • Ability to travel (mainly ASEAN countries) - Once a year • Be flexible and open to taking on new tasks when needed. RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 118646
