Job Description
<Job Responsibilities> •HR tasks: - Managing leave (annual leave, compensatory leave, paid and unpaid leave, summer holiday, etc.) - Personnel documents: issuing, managing, and renewing Assignment Letters, Appointment Decisions, Offer Letters, Probation Contracts, Labor Contract, Part-time Contract, Service Contract, Addendum, Decisions for Business Trip, Decision for Salary Increasing, Decision of Resignation, etc. - Guiding company regulations for a new employee: Labor Regulations, Collective Labor Agreement - Recruiting: carrying out recruitment procedure, interviewing, preparing procedure and devices for newcomers following recruitment flow •Admin tasks: - Reception: receiving guests and customers; serving water, tea, and coffee for guests; managing stock for making the order; receiving the call and transfer to the concerned person; receiving and sending postal mail and parcels - Making an air-ticket booking, hotel booking, rental car vehicle dispatching - Applying for immigration, visa, temporary residence card, and work permit for ex-pats - Handle company’s credit card for ex-pats - Documentary tasks: arranging, managing, and renewing Company Profiles, Business Portfolio, Lease Contracts, Service-Consulting Contracts - Assets management: making and updating the company's assets list every year; managing facilities’ information; making a list of assets and managing by seals; managing office keys, magnetic cards, taxi cards, taxi tickets, etc. - Managing stationery and pantry items
Job Requirement
<Necessary Skill / Experience > - Age: 24 - 30 - Language: English business level - University graduated - Gender: Any - Experience: + Have worked for at least 3 years for 1 company + Have worked in a company in the design field + Have worked for a foreign company. <Personality> - Self-motivated with the ability to work with minimal supervision - Excellent interpersonal skills and client service skills - Attention to detail - Ability to manage multiple tasks - Ability to develop effective working relationships with staff, colleagues, and contacts in a team environment - Strong personal organization and time management skills - Excellent computer skills - Able to work independently as well as in a team - Strong multi-tasking and prioritization skills with the ability to adapt to change <Preferable Skill / Experience> -Working experience in a Japanese Architect's office and understanding Japanese clients (details are required)