Job Description
<Job Responsibilities> =Director Support Task ・Schedule Coordination - Create business trip schedules for visitors - Arrange appointments with internal teams and clients - Reserve meeting rooms and check travel routes ・Transportation & Accommodation Support - Assist with hotel bookings (when necessary) - Arrange airport pickup (company car / Grab) - Coordinate transportation for internal and external meetings ・Meeting & Business Discussion Preparation - Print and prepare meeting materials - Provide interpretation (Japanese ⇄ , Vietnamese) - Take meeting minutes ・Meal & Hospitality Arrangements - Make restaurant reservations - Attend business dinners and provide interpretation = 2. General Affairs ・Office Supplies & Asset Management: - Procure, distribute, and monitor office supplies and company assets. ・Office Administration: - Manage reception, meeting rooms, mail handling, cleaning, and security services. ・Company Vehicle Management: - Coordinate vehicle schedules and arrange maintenance. ・Occupational Safety & Fire Prevention: - Coordinate inspections and regular safety/fire-prevention training. ・Legal Support: - Draft, manage, and archive administrative documents and various permits. ・Other General Affairs tasks as assigned.
Job Requirement
<Necessary Skill / Experience > - Education: Bachelor's degree - Gender： Female - Age：25‐33 - Language： - Japanese Business Level (over N2 Level, mainly for speaking) - English Intermediate level - Experience： - *Important* Experience in supporting and coordinating business travelers from Japan. - More than 3 years of experience in a Japanese company in roles such as Manager Assistant, Back-office staff, or Interpreter. *Accounting or HR experience is not required. - Personality - Must be someone who can provide thoughtful and considerate support to Japanese visitors, with flexibility and sincere, attentive communication skills. <Preferred experience> - Experience - Extensive experience in General Affairs within a Japanese company.