Job Description
<Job Responsibilities> ・Mainly Administrative Duties: - License renewal and various reports to authorities. - Registration of changes to the Board of Directors and regulations, and quarterly reports to authorities. - Labor-related procedures for staff (labor contracts, work permits, social insurance, etc.). - General office tasks (various contracts, business trip arrangements, ordering and managing office supplies/equipment, etc.). - Managing member data (registration for new members, withdrawal, changes, issuing member certificates, etc.). ・Sub-duties in Accounting: - Payroll calculation, personal income tax (PIT), and social insurance declarations and payments. - Creating budget and settlement documents, managing expenses, and preparing audit materials. - Managing cash flow, settling project expenses, and paying honorariums. - Creating annual membership fee invoices, managing payments, and handling reminders. - Various registration procedures and management of bank accounts. ・Other Duties: - Handling visitors, phone calls, and email inquiries (primarily in Japanese and Vietnamese). - Assisting in hosting the company's seminars.
Job Requirement
<Necessary Skill / Experience > ・Language: Japanese - Business Level ※ N2 level or higher (proof of certification/original certificate will be verified upon hiring). ・Experience: at least 3 years of experience in administration. <Personal Attributes> ・A person who takes responsibility for their work. ・A cheerful and sociable person (as the role involves face-to-face and phone interactions with member companies and customers). ・A cooperative team player (essential for a small team that requires close coordination). <Preferable Skill / Experience> ・English Proficiency: Some proficiency is preferred (for reviewing English contracts, handling inquiries, etc.). ・Accounting experience is a plus ・Practical experience with work permit and residence card application procedures is preferred.