Job Description
<Job Responsibilities> - To maintain the Executive’s agenda and assist in planning appointments, meetings, conferences, etc. - To coordinate on travel arrangements, including air tickets, hotel accommodation, visa arrangements, claims, etc. - To prepare and screen the documents to get approval - To answer phone calls and assign work to related departments, as well as to follow up on those tasks - To get involved, communicate and coordinate with internal departments such as Sales, Marketing Service, IT in order to deliver messages from MD - To prepare, arrange, attend and prepare a minute for management and other meetings such as Master Plan, GM, Executives, Annual Board of Directors Meeting and Shareholders Meetings, as well as to follow up and provide feedback to the management team - To summarize a minute and ensure that attendees understand at the end of the meeting - English small translation - To handle the role of secretary for the related group company - To accompany the MD outside the office once a month - Project Coordinating - Other ad-hoc tasks as assigned by MD
Job Requirement
<Necessary Skill / Experience > - Bachelor's degree in any related field - At least 5 years of work experience as a Secretary or Executive Assistant with a Japanese Director - Business level in Japanese (for communicating with the Japanese Managing Director) with JLPT N1 - Conversational High level in English (for communicating with customers and writing emails/documents) <Details> - Active, enthusiastic personality; ability to handle urgent and complex tasks at the Executive Level of the company - Ability to take fast and effective action for the assignment - Highly organized, discreet, proactive, and capable of working independently to support the President effectively. <Preferable Skill / Experience> - Can start working immediately - Toeic score 700 up