Job Description
<Job Responsibilities> ● Calendar Management - Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements. - Prioritize and adjust scheduling based on urgency, availability, and importance. ● Communication Support - Act as the primary point of contact between the CEO and internal/external stakeholders. - Manage and screen emails, phone calls, and other communication channels, ensuring timely and professional responses. - Prepare and edit correspondence, reports, and presentations for the CEO. ● Travel Coordination - Plan and coordinate complex domestic and international travel, including flights, accommodations, itineraries, and logistics. - Ensure all travel arrangements align with the CEO's preferences and requirements. ● Meeting & Event Coordination - Organize and coordinate meetings, conferences, and events for the CEO, both internally and externally. - Prepare meeting materials, agendas, and necessary documents in advance. ● Confidentiality & Discretion - Handle sensitive and confidential information with the utmost discretion. - Manage confidential projects and tasks as assigned by the CEO. ● Task & Project Management - Support the CEO in project management and the execution of key business initiatives. - Monitor deadlines, track progress, and ensure timely completion of assignments. ● Office Management & Supplies - Oversee office supplies and equipment, ensuring the CEO’s workspace is organized and efficient. - Assist with day-to-day office operations as needed. ● Liaison & Relationship Management - Build and maintain strong relationships with key internal and external stakeholders on behalf of the CEO. - Represent the CEO's interests and act as a liaison when necessary.
Job Requirement
<Necessary Skill / Experience > - At least 1 year experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting management/ C-level executives. - Experience managing complex schedules, travel arrangements, and confidential information. - Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively. - Conversational High to Business level in English language (coordination, documents work, project support etc.) - Conversational High to Business level in Chinese Mandarin language (report to Chinese CEO, other works) - Proficiency in MS Excel, MS Office and Google Workspace. - Flexibility to occasionally work outside regular hours, depending on the CEO’s schedule. - Willingness to travel when necessary. (transportation charges can be reimbursed) <In detail require> - Strong problem-solving skills and keen attention to detail. - A high level of professionalism, discretion, and confidentiality. - Proactive, resourceful, and able to approach tasks with a "can-do" attitude. - Ability to work effectively under pressure in a fast-paced environment. - Strong interpersonal skills, with the ability to build and maintain positive relationships. <Preferable Skill / Experience> - Experience in Home Appliances/ Electronics, Social media, E-commerce, Hotel, Retail field - Experience in Chinese company - Bachelor’s degree in business administration, Communications - HSK Certificate holder