Job Description
<Job Responsibilities> 1. Supplier Invoices & Accounts Payable ・Perform 3-way matching between PO, GRN/Service Acceptance and supplier invoices ・Record supplier invoices and AP transactions in the ERP/accounting system ・Record expenses under the correct GL account, cost centre, department, and project 2. Payment Management ・Prepare payment requests and payment vouchers based on approved invoices ・Prepare invoices, contracts, POs, and other documents for local and overseas payments ・Manage payment due dates and the AP payment schedule 3. Tax & VAT ・Check supplier invoices to ensure they meet Vietnamese VAT and e-invoice requirements ・Manage supporting documents for input VAT and support VAT reconciliation and tax filing ・Check tax invoices and supporting documents for withholding tax, FCT, and other applicable taxes 4. Import-related Accounting ・Handle accounting for imported raw materials, machinery, equipment, freight, customs duties, and import VAT ・Check customs declarations and import VAT payment documents ・Reconcile import-related costs with POs, GRNs and supplier invoices 5. Monthly Closing ・Perform monthly AP closing and check that all invoices and expenses are recorded in the correct accounting period ・Investigate and resolve differences in invoices, payments, credit notes, debit notes and outstanding balances 6. Transactions with Group Companies ・Record transactions with Group companies and check related documents 7. Audit Support ・Prepare AP schedules, invoices, payment records, and other documents for internal and external audits ・Respond to questions and document requests
Job Requirement
<Necessary Skills / Experience> ・Education: Diploma or above in Accounting, Finance, or a related field ・Language Skills: English: Business level ・Experience: - Around 3 years of accounting experience, including practical Accounts Payable (AP) experience in the manufacturing industry - Experience using ERP systems and Microsoft Excel - Knowledge of Vietnam VAT, e-invoices, and basic tax and accounting principles - Experience with 3-way matching, inventory-related purchasing transactions, and import/customs transactions is a plus ・Personality - Detail-oriented and able to manage a high volume of transactions - Able to communicate and coordinate smoothly with related departments such as Procurement, Warehouse, and Production - Experience communicating with regional or Group Finance teams in English is a plus