Job Description
<Job Responsibilities> • General Affairs (Administration) - Ensure legal compliance and support the Board of Directors (BOD) in planning and executing company projects. - Lead or directly conduct negotiations and transactions with partners and suppliers. - Manage and support foreign expatriates. - Plan and manage internal events, meetings, and guest receptions. - Verify invoices for operational expenses and prepare payment requests. • Human Resources - Manage and delegate tasks within the HRGA team, providing guidance and coaching to subordinates to improve their skills. - Handle recruitment activities: understand hiring plans, post job advertisements, screen resumes, conduct interviews, and finalize recruitment. - Manage HR data, process payroll, and execute welfare and benefit procedures. - Manage and monitor employee overtime hours. - Contribute to, review, and implement HR policies in line with legal requirements and company directives. - Lead activities to enhance employee development and engagement. - Support the BOD in calculating and managing budgets. • Other - Propose and implement ideas for improving business processes and optimizing costs. Encourage creativity and a spirit of contribution among subordinates. - Provide input, summarize, and offer interpretation support for accounting and financial matters. - Collaborate with relevant departments (headquarters, other subsidiaries, etc.) to execute joint projects. ＜職務内容＞ 総務（Administration） • 法令遵守を徹底し、会社のプロジェクトの計画・実行においてBODをサポートする。 • パートナーやサプライヤーとの交渉・取引を指揮、または直接行う。 • 外国人駐在員（Expatriates）の管理とサポートを行う。 • 社内イベント、会議、来客応対などを企画・運営する。 • 運営費用の請求書を確認し、支払い申請を行う。 人事（Human Resources） • HRGAチームの業務を管理・分担し、部下のスキルアップを指導・育成する。 • 採用活動を担当：採用計画の把握、求人掲載、書類選考、面接、採用。 • 人事データの管理、給与計算、福利厚生手続きの実行。 • 従業員の残業時間を管理・監視する。 • 法的要件および会社の方向性に沿った人事ポリシーの策定・見直しに意見を貢献し、実行する。 • 従業員の能力開発やエンゲージメント向上のための活動を主導する。 • 予算の計算・管理においてBODをサポートする。 その他 • 業務プロセスの改善やコスト最適化のためのアイデアを提案し、実行する。部下の創造性と貢献の精神も奨励する。 • 経理財務案件への意見貢献、取りまとめ、通訳サポートを行う。 • 関連部署（本社、子会社など）と連携し、共同プロジェクトを遂行する。
Job Requirement
<Necessary Skill / Experience > ・Education: Bachelor’s degree or above, major in business administration or a related field. ・Language: Japanese and English - Business Level • JLPT N2 or JBT 2 or higher is required • English proficiency sufficient for business communication (equivalent to TOEIC 700 or IELTS 6.5) ・Professional Skills & Experience: • A minimum of 5 years of practical HRGA-related experience in a Japanese company, including at least 2 years in a management position. • Knowledgeable in labor law, social insurance law, and personal income tax, with a basic understanding of accounting and finance. • Proficient in using Microsoft Excel (functions, pivot tables, graphs, etc.) and PowerPoint. ・Soft Skills: • Leadership & Management Skills: Able to delegate tasks, guide, and develop subordinates. • Communication Skills: Able to effectively communicate with stakeholders at all levels, including the BOD, employees, and partners. • Proactiveness & Sense of Responsibility: Takes responsibility for one's work and is always willing to take on new challenges and learn. • Attention to Detail: Has a meticulous and careful personality, especially for tasks requiring attention to detail, such as legal documents, contracts, payroll, and benefits. <Preferable Skill / Experience> ・Experience working at a company with 50 or more employees is a plus ・Experience using HR management software (such as MISA) is a plus. <Working conditions> • Main office: Viettel Tower, 285 Cach Mang Thang Tam Street, Ward 12, District 10, Ho Chi Minh City. • Contract factory (OEM): HCMC Tan Binh District, Binh Duong province, Dong Nai Province, Ha Noi, Nam Dinh Province, Cambodia, Indonesia, etc. • Visit factories and partners on a weekly basis, using the company’s car. • In case of an overnight business trip, daily allowance and accommodation are provided.