Job Description
<Position Objective/Expectation> To provide comprehensive administrative support for daily operations across finance, HR, general administration, and sales in the Hanoi office, ensuring smooth office functioning and strong support to management and other departments. <Job Responsibilities> - Execute payment orders on the Bank system (Maker role) for both domestic and overseas payments. - Prepare documents for an outsourced accounting firm's bookkeeping. - Create Commercial Invoices. - Check invoices from vendors and create invoice content for customers. - Support documentation processing for Foreign Contractor Tax (FCT). - Scan and archive physical and digital documents. - Manage courier/express delivery logs (Inbound & Outbound) in Hanoi. - Handle office procurement (Stationery, water, basic office supplies). - Arrange annual health check-ups for both Hanoi and HCM-based staff. - Support Admin HCM with paperwork for Japanese expat staff based in Hanoi. - Manage the contract list and coordinate the transfer of all company contracts to Hanoi for centralized archiving. - Support the Sales team in preparing weekly sales reports.
Job Requirement
<Necessary Skill / Experience> - <Necessary Requirement> - Education: Bachelor’s or College degree in Business Administration, Accounting, Languages, or related fields. - Experience: At least 1 year of working experience as an Admin Assistant, General Admin, or Sales Admin. - Language: Intermediate English (Capable of reading and handling business documents/invoices). - Technical skills: Proficient in standard Microsoft Office functions. Experience with GA and other workflow management systems is a big plus.