Job Description
<Job Responsibilities>
① Management of ADMIN Team Operations
- Assign tasks to team members and monitor progress on requests from GD, the Technical Department, and other Group companies, including the Japan Head Office.
- Provide appropriate guidance and support to team members to address their questions.
② Reporting to GD and Obtaining Approvals
- Report on the progress of tasks and operations outlined in item ①.
- Ensure that all tasks requiring GD's approval are completed to a high standard, enabling GD to approve them promptly.
③ Hands-on Execution of GAHR Duties
- Primarily delegate operational tasks to existing team members while also performing hands-on duties as a GAHR team member when required, depending on the team's workload.
④ Facilitating Operational Meetings
- Chair and facilitate meetings involving GD, the Head of the Technical Department, the ADMIN team, and other relevant members.
- Follow up on progress and ensure a shared understanding and alignment with the Technical Department.
⑤ Liaison with Japan Head Office and Other Group Companies
- Handle inquiries from the Japan Head Office and other Group companies in Japanese.
- Organize tasks arising from these inquiries and assign them appropriately to ADMIN team members.
- During the initial period of familiarization with operations, a representative from the Overseas Business Division at the Japan Head Office will be assigned to work alongside the candidate. A collaborative working structure will be established to support the smooth execution of internal operations.
⑥ Supplier Relations
- Respond appropriately to inquiries from suppliers in Vietnam and overseas, including both government-related and private-sector suppliers.
⑦ Improving the Internal Work Environment
- Work closely with the HR representative on ongoing initiatives, including improving internal communication and organizing company events.
- Propose and implement additional initiatives to improve the overall workplace environment.
Job Requirement
<Necessary Skill / Experience>
- Education Background: Bachelor's degree
- Language Skill:
+ Japanese - Business Level (JLPT N2 level or equivalent and above)
+ English - Conversational Level (Able to read and write; TOEIC score of approximately 500 or above)
- Experience:
+ At least 5 years of experience in a leadership role in back-office operations
+ Must have an HR background
+ Experience in managing a team or department, including building and improving organizational structures, clarifying roles and responsibilities among team members, and establishing effective collaboration methods
+ Experience in fostering a positive work environment, strengthening team cohesion, promoting internal communication, and developing and enhancing corporate culture
+ Knowledge of labor laws, social insurance, legal requirements, and other relevant regulations, with practical experience in applying them in the workplace
- Positive and cheerful attitude; strong leadership skills; logical thinking; good judgment and decision-making; flexibility; honesty; coordination skills; ownership and accountability; coaching and development skills; receptiveness; compliance awareness
<Preferable Skill/ Experience>
- Knowledge of accounting and trade-related operations