Job Description
<Job Responsibilities> A. Secretary • Manage the General Director's calendar, appointments, meetings, and business travel arrangements. • Coordinate meetings with employees, business partners, customers, and the headquarters in Japan. • Prepare meeting materials, reports, minutes, and other documents as required. • Provide Japanese–Vietnamese interpretation during meetings. • Translate business documents between Japanese and Vietnamese. • Follow up on instructions and action items assigned by the General Director B. General Affairs and Administration • Order office supplies, arrange flight bookings, book hotel accommodations • Organize company travel, health check-up • Manage contracts with suppliers and service providers, including lease agreements, consulting service agreements, and office supply purchase contracts… • Coordinate with external consultants to obtain work permits, temporary residence cards for foreign employees. • Coordinate with external consultants to handle amendments to the company's Investment Registration Certificate (IRC), Enterprise Registration Certificate (ERC), and other business licenses. • Handle recruitment activities and conduct interviews as needed. C. Product Registration and Regulatory Documentation • Coordinate with headquarters in Japan, external consultants, and relevant departments to prepare product registration dossiers for medical devices. • Monitor the progress of product registrations, renewals, amendments, and supplementary submissions. • Maintain product registration documents, product labels, certificates, and related records. • Support the coordination of regulatory compliance matters in accordance with applicable requirements and company procedures. D. Accounting Support • Assist the Accounting Department with filing accounting documents under the guidance of the Chief Accountant.
Job Requirement
<Necessary Skill / Experience> - Educationa Background: College/University degree - Language Skill: Japanese - Business Leve (JLPT N2/N1) - At least 3 years of relevant experience in administration, HR, or secretarial roles - Proficient in basic office tools (Word, Excel, email) - Strong communication, persuasion, and relationship-building skills - Ability to work independently, proactively, and handle sales pressure - Honest, responsible, and persistent - Positive attitude with a strong willingness to learn - Professional demeanor, suitable for working with clients in the healthcare industry <Preferable Skill/ Experience> - Candidates with experience in the healthcare or medical industry are preferred