Job Description
<Job Responsibilities>
・Prepare, organize, file, update, and manage project-related documents and records
・Handle visitors, incoming and outgoing mail and parcels, meeting room arrangements, stationery, office supplies, and other general administrative matters at the site office
・Support purchase requests for necessary supplies and equipment, as well as arrangements for repair and maintenance of office equipment and facilities
・Provide daily administrative support to expatriate staff and local employees in the Construction Department
・Accompany Construction Department expatriate staff to construction sites when necessary and provide administrative and clerical support at the site
・Serve as the first point of contact for issues and requests arising at construction sites and the Construction Department office, confirm the details, and coordinate with relevant departments for necessary action and follow-up
・Support other departments with project-related activities and assist with company events and other general administrative activities as necessary
・Prepare, update, and manage various documents and data required for project operations
・Perform other related duties as assigned by the supervisor within the scope of the position
Job Requirement
<Necessary Skills / Experience
- Education: College or higher
- Language
- English: Intermediate level (TOEIC 600 or equivalent; certification is not required)
- Experience
- At least 3 years of practical experience in documentation, such as preparing and managing documents
- Industry experience is not required
- Experience in administrative or management-related roles (Back Office), such as: General Affairs, Sales Administration or Site Administration.
- Personality
- Able to communicate smoothly with internal staff and expatriate employees
- Proactive and able to take appropriate action by understanding the situation around them
- Comfortable with tasks such as document preparation and document management
<Preferred Qualifications>
- Experience
- At least 3 years of experience in the construction industry, such as at:
- General contractors
- Subcontractors
- EPC companies
- Engineering companies
- Construction project offices
- Experience working for a Japanese company
- Experience in general affairs or administrative work at a construction site or construction department office
- Experience preparing and managing project-related documents
- Experience coordinating with internal departments, contractors, suppliers, and other related parties
- Experience providing administrative support for the operation and management of construction projects
<Key Points of the Position>
Industry experience is not required. The company will provide approximately 1–2 months of OJT to help you learn the necessary knowledge and tasks.
Transportation from the HN area may be available, depending on the route and arrangement.
＜応募条件＞
・学歴：専門学校以上
・語学
- 英語：中級レベル（TOEIC 600 or equivalent＊資格必要なし）
・経験
- 書類作成や書類管理といったドキュメンテーション業務の実務経験3年以上
- 業界は特に指定なし。
- 総務、一般事務、営業事務、Site Administrationなど、事務・管理業務の経験があること
・人物像
- 社内スタッフおよび駐在員と円滑にコミュニケーションが取れる方
- 周囲の状況を見ながら、気を利かせて動ける方
- 書類作成や書類管理などの業務に抵抗がない方
<歓迎条件>
・経験
- ゼネコン、サブコン、EPC企業、エンジニアリング会社、建設プロジェクトオフィスなど、建設業界での実務経験3年以上
- 日系企業での勤務経験
- 建設現場または工事部門オフィスでの総務・事務経験
- プロジェクト関連書類の作成・管理経験
- 社内関係部署、施工業者、仕入先等との調整経験
- 建設プロジェクトの運営・管理を事務面からサポートした経験がある方
<このポジションのポイント>
・業界経験不問。入社後1～2か月程度のOJTでキャッチアップを目指してもらいます。
・HN方面より車送迎検討可能