Job Description
<Job Responsibilities> 1. Document Control and Management • Register, classify, and track incoming/outgoing documents, ensuring correct document numbers, revisions, and status. • Maintain document registers and filing systems; distribute current revisions and prevent unintended use of superseded documents. 2. Document Distribution and Coordination • Issue controlled documents to authorized departments, the insurance company and its representatives, consultants, and contractors through transmittals or recorded emails. • Track reviews, approvals, and due dates; follow up on overdue or incomplete submissions and responses. 3. Project Reports and Records • Collect and consolidate project information and reports from departments, consultants, and contractors for submission to the insurance company and other authorized stakeholders. • Check reports for completeness, consistency of figures, references, revisions, and attachments; refer technical discrepancies to the responsible engineer/report owner. • Maintain logs of document/report titles, revisions, recipients, submission dates, and outstanding actions; support final handover and archiving. 4. Compliance and Confidentiality • Comply with NS2PC document-control procedures, communication protocols, and confidentiality requirements; store records securely with access limited to authorized personnel. 5. Technical Skills and Competencies • Microsoft Office: Good working knowledge of Word, Excel, and Outlook for registers, tracking, correspondence, and reporting. • Document Management: Maintain document registers, revision histories, transmittals, and status records accurately. • Electronic Filing: Organize electronic folders, apply consistent file-naming conventions, and retrieve documents efficiently. • PDF Handling: View, combine, split, search, and organize PDF files; check document completeness. • Document Tracking: Use Excel filters, sorting, and basic formulas to track status, due dates, and outstanding actions. • Drawings and Technical Documents: Identify document numbers, titles, revisions, and statuses on engineering drawings and technical documents. Advanced design/calculation skills are not required. • Document Control Systems: Familiarity with SharePoint or another electronic document management system is an advantage. • Accuracy and Traceability: Maintain reliable records and prevent unintended use or distribution of superseded documents.
Job Requirement
<Necessary Skill / Experience> - Educational Background: Bachelor's degree in engineering or another relevant discipline - Language: English - Business Level. Working proficiency in English for project documents, email correspondence, registers, and transmittals - Experience: At least 5 years' experience in technical document control, engineering coordination, or a similar role in industrial, construction, maintenance, or power plant projects - Coordination with local contractors and project stakeholders - Good understanding of engineering drawings, technical specifications, equipment datasheets, method statements, inspection and test reports, and other technical documents - Microsoft Office: Good working knowledge of Word, Excel, and Outlook for registers, tracking, correspondence, and reporting - Good organizational skills and attention to detail - Strong sense of responsibility and confidentiality - Good communication and coordination skills <Preferable Skill/ Experience> - Experience in power plant projects, particularly FGD systems, chimneys/stacks, or major maintenance projects - Familiarity with SharePoint or another electronic document management system