[9-month Contract] Senior Finance Executive - Office Equipment

Job Detail

<Job Responsibilities>
1. Accounts Payable and Vendor Master Maintenance:
• Accounts Payable
o Sorting of all vendor invoices received and preparing them for recording in Ariba or SAP
o Verification and posting of vendor invoices and intercompany debit and credit notes accurately and on a timely basis
o Ensure all taxes related to vendor invoices, such as VAT and FCT, are correctly applied during posting
o Payment: Prepare payment list in SAP and bank website for approvals on a timely basis (2 cycles each month)
• Vendor Master Maintenance
o Responsible for checking and approving forms in the system for the creation and update of vendor master
o Responsible for controlling bank details information of all vendor codes and staff codes
• Petty cash: Keep petty cash for payment (limit to use)

2. AR Operation and Issuance of FI Tax Invoices, Debit/Credit Notes
• Responsible for accurate and timely recording of AR collection
• Liaise with customers for the collection of receivables
• Provide accurate and timely AR aging reports to stakeholders
• Identify collection risk and take proactive actions to negotiate and/or establish settlement plans with internal stakeholders and customers
• Manage and monitor potential credit risk and accounts delinquency with sales teams
• Highlight credit risk issues to the credit team, sales team, and management, and take proactive actions to minimise risk
• Delivery of AR ageing analysis report on a timely basis
• Issue the FI module Tax invoices accurately and on a timely basis

3. Inventory & NLAG (Physical count and inventory devaluation provision)
• Collaborate with SCM on bi-annual inventory count, including drafting of the count procedures and printing of inventory listing prior to the count, reconciliation of inventory between the warehouse report and SAP inventory balance
• Ensure the inventory count discrepancy has been followed up on, and report the count result to management

4. Financial and Management Reporting: Monthly closing - Posting of Journal Entries
• Accrue all expenses (A&P, SGA)
• Allocation (Prepaid)
• Evaluation

5. A&P Expense Control
• Responsible for A&P budget (IO) control
• Monitor A&P expense budget and usage accuracy to ensure budget usage is under good control and does not exceed the approved budget
• Provide advice on accounting treatment.

5. Admin, Ad-hoc projects
• Support process improvement to enhance administrative and operational
• Provide data for yearly audit
• Support fixed asset count
• Participate and support any ad-hoc projects (UAT,…)


<Necessary Skill / Experience >
- Education Background: Bachelor's Degree in Accounting, Finance
- Language: English - Business Level
- Experience:
• At least 4 years of relevant experience in financial accounting, preferably with experience in a full set of accounting
• Proficient in Microsoft Excel
• Knowledge of ERP systems, preferably with experience in SAP
- Others:
• Meticulous and attention to detail
• Confidence to deal with a range of stakeholders
• Excellent time management skills and the ability to prioritise a demanding workload
• Highly proactive and motivated