Job Detail
Company Size: 34~36
Report Line: Country Manager (Vietnamese)
Job Duties:
1. C&B
- Payroll Calculation and compiling annual PIT and report to the Tax Department
- Do Monthly Incentive/Commission/Allowance/ Rewards Calculation
- Manage Staff’s Attendance, Leaves records and business trip.
- Complete SHUI for employees every month
- Do Labor Contract Termination and contact Social Health Offices and the Labor Authority on providing Labor Book, Social Insurance Books for Leaving Staffs
- Prepare Performance Evaluation Sheet for members and support Country Manager in doing Performance Review Process (twice per year)
- Develop and implement company policies in accordance with laws and RGF internal policies
2. Personnel Database Management
- Labor Contract:
-Update new comers tracking and contract database and provide follow-up action as needed (renew, increment, leaving)
-Give notice to Country Manager and Line manager and collect performance record for member before contract expired date and probation term end
-Prepare Labor Contract
-Collect and manage personnel information (Profiles, Graduation Certificates,
Criminal Records and other required documents)
- Internal Regulations
-Develop and issue company’s policies such as: working conditions, performance management, disciplinary procedures and absence management
3. Japanese Members Support
- Consult Japanese members about related legal affairs
- Prepare Visa and Work Permit applications, coordinate with service agency to get Visa and Work Permit for Japanese members,
- Ensure Japanese members’ Criminal Records are obtained prior to their joining date
- Manage the registration and renewal of Medical Health Insurance for new members
4. Recruitment and On-boarding Process
- Follow up Internal Recruitment Process both Local and Expatriate members (do Paper Screening, do 1st round interview, support Line Managers to set interview schedule, prepare Offer letter and support new member before joining)
- Work with Head Quarter’s Admin team to prepare and setup their PC, email, user account, etc.
- Do Orientation Training for new members: Company Profile, Internal Regulations and HR
systems & policies
Others
- Fulfill local report requirements following templates of local authorities (Department of Labor, War Invalids, and Social Affairs (DOLISA), Immigration department,…)
- Have custody of the seal of the company and seal service agreements, legal forms, and other official documents on the company’s behalf.
- Coordinate in the planning and operation of company events such as company trip, year-end party
5. Other task related to HR/Admin/Personal data protection law Managers guide"
Essential Requirement
-Gender: Any
- Age: 27-33
- Language: Business Level in English
- Experience:
+ Having experience in Payroll Calculation, SHUI Declaration, Work Permit, and Visa Application for Expatriate for at least 2 years
- Others:
+ Can join as soon as possible from mid-July at the latest
+ Experience in a company with a size of less than 100
Interview Process:
- 1st Round: HR Manager + Payroll Calculation Test
- 2nd Round: Country Manager + Accounting Manager
- Will have a reference check
