Job Description
- Analyze and translate Regional Headquarters (RHQ) and HQ directives into structured action plans, implementation roadmaps, and coordination activities for manufacturing and supply chain initiatives. - Prepare meeting materials, reports, presentations, and supporting documentation for discussions with RHQ Production Supply Chain, ASEAN Production Department, overseas factories, suppliers, and affiliated companies. - Provide Japanese-English-Indonesian interpretation and translation support during meetings, discussions, and business communications to facilitate effective stakeholder alignment and decision-making. - Organize and facilitate coordination meetings, alignment forums, and follow-up discussions involving RHQ, HQ, affiliates, overseas factories, and key suppliers. - Track project status, risks, issues, dependencies, and escalation items across stakeholders, and provide regular progress updates to management and relevant parties. - Coordinate information flow and communication between RHQ, ASEAN Production Department, overseas factories, suppliers, and local affiliates to support effective execution of regional initiatives. - Support cross-functional coordination activities by consolidating data, gathering stakeholder inputs, and facilitating timely resolution of operational and administrative issues. - Administer activities related to the business outsourcing agreement between Singapore Office and Indonesia, ensuring compliance with contractual requirements and reporting obligations. - Support operational and administrative activities of the ASEAN Production Department, including coordination of departmental initiatives, reporting requirements, budget monitoring, and organizational activities. - Collaborate with Human Resources and relevant functions to coordinate expatriate assignments to Indonesia, including visa processing, housing arrangements, schooling support, transportation, bank account opening, onboarding, and ongoing administrative support. - Coordinate business travel arrangements and related administrative support for ASEAN Production Department members in collaboration with Human Resources and relevant service providers. - Other duties as assigned.
Job Requirement
- Education: Bachelor's degree - Language: Business Japanese proficiency; Business English proficiency. - Experience: At least 7 years of experience as Secretary / Personal Assistant handling regional relationship from Manufacture. - Hard Skills: Project management and coordination; Reporting and presentation preparation, Own SIM A - Soft Skills: Understand Supply Chain, Ability to coordinate stakeholders without direct authority; Strong follow-up and execution discipline; Ability to facilitate alignment among regional and global stakeholders; Proactive mindset with strong ownership and accountability.