Japanese Speaking - Office Manager - Legal Service

Company Overview
GENERAL INFORMATION
 Position: JAPANESE SPEAKING －OFFICE MANAGER－LEGAL SERVICE
 Job Code: JO-180613-164966
 Headcount(s): 1
 Level: Manager/Section head
 Contract Term: Permanent
 Recruitment Reason: Replacement Hire
 Expected Joining Date: ASAP
 Work Location: District 1 Ho Chi Minh City
 Work Time:
- Monday – Friday (8:30 AM – 5:30 PM)
- Lunch time: 12:00 PM – 1:30 PM)
 Salary Range: Gross 1000 - 1500 USD /Per Month/Negotiable
 Allowance(s): TBA

Job Description
JOB DUTIES:
 Report to Japanese Manager
 Job Responsibilities:
HR:
- Managing the recruitment of lawyers and paralegal including on-boarding as well as off-boarding
- Advising the Head of Branch in regard to official legal as well as corporate policies to ensure compensations and other employment related rights and duties
- Liaising with the Bar Association, Department of Justice in Ho Chi Minh City and Ministry of Justice in regard to activities issues of law office
- Reporting activities of law office to Bar Association, Department of Justice and Ministry of Justice
GA:
- Translating documents from Japanese, English into Vietnamese and vice-versa
- Managing client relationships of current and potential clients for Vietnam office
- Procurement of office supplies and supplier management
- Arranging business travel for local staff including visa, air ticket and accommodation
- Arranging accommodation, register foreign attorney in Vietnam and temporary resident card for Japanese lawyer and family
Accounting:
- Supporting to accounting team to ensure cash-flow for the Vietnam offices
- Managing debtor and creditor accounts – supplier and client accounts payable and receivables
- Liaising with banks and tax department for account clearance
Secretary:
- Contract management for Vietnam office (HCMC office and Hanoi office)
- Issuing invoices and managing client debits in collaboration with the Japan and Singapore offices to ensure receivables are collected on time
- Creating monthly sales reports (fees charged to clients) for Vietnam management team.
- Registering new case and managing all cases for Vietnam office via group’s private system.

Requirements
JOB REQUIREMENTS:
 Desirable Background & Experience:
 Essential Requirements
- Qualification/Certificate: Bachelor's Degree
- Language Skills: Japanese – business level (N2, N1)
English – good command of written and spoken
- Gender: Female
- Age: from 28 and above
- Experience: Have experience working for similar position at least 3 years
 Preferable Requirements

 Desirable Character:
- Hard working, enthusiastic and active

Additional Job Information
Please kindly be noted that only shortlisted candidate will be approached. For further information about the job, please kindly contact us via our telephone No. of 024-3218-1108