Job Description
<Number of employees : Total : Around 200 Local : 170 Japanese : 30 > <Report Line : Japanese Director > < Subordinate : TBA > <Products: EPC Oil & Gas Energy> <Clients: Oil & Gas / Public or Private company > <Saturday Working: Yes > <Job Responsibilities> - Organizes and manages the general administrative work for project site, such as local procurement for site office supplies, pantry services - Maintains site staff attendance records - Organizes and manages site car pool (including driver control) / site transportation (including car pool arrangement and driver control) - Controls and maintains site office assets (office equipment, furniture, site communication equipment, instrument & tools, etc.) - Coordinates with landlords regarding accommodation and arrangement of transportation for site staff and visitors including payment related matters - Organizes and coordinates regarding VISA, Immigration and Work Permit matters for site staff - Procures and controls Personal Protective Equipment (PPE), medicines/first aid kits and maintains nurse/ambulance driver attendance record in coordination with HSE team - Manages and controls site office IT appliances and coordinates with external service providers for internet and telephone system, including computer and e-mail set-up for site staff - Prepares user manuals for site staff in using internet, telephone, printing, scanning and access to server/shared drive as well as trouble shooting - Performs secretarial functions as required by the Site Manager (SM) - Performs any other tasks as delegated or requested by line or project superior
Job Requirement
<Necessary Skill / Experience > - Minimum experience of 10 years in the EPC project background - Male/Female, max 45 years old. Knowledgeable of : - Project-specific invoicing and payment procedures - Project-specific processes, procedures and tools for project site execution - Human resource management policies and procedures - Accounting procedures - IT and data security policies, guidelines and procedures - Approval processes and procedures - Willing to be placed in Gresik